Maintenance
Engineering
Elkhart County Highway
Maintenance
Engineering
NOTICE TO BIDDERS
2008 SPECIFICATIONS FOR
MATERIALS AND
Notice is hereby given that the Board of
Item 1
Gasoline
Item 2
Diesel Fuel
Item 3
Liquid Asphalt
Item 4
Bituminous Coated Materials
Item 5
Hot Asphalt Concrete, Plant Mixed
Item 6
Repair Parts and Accessories- Quantities as Needed for Listed Equipment
Item 7
Washed Pea Gravel
Item 8
Limestone
Item 9
Washed Sand
Item 10
Chemical Stabilization Products/Dust Control
Item 11
Traffic & Road Marker Materials
Posts, Fasteners, Blanks, Faces with or without Legends
Item 12
Gravel – Maintenance Gravel and Asphalt
Aggregate
Detailed specifications may be examined at
the office of the Elkhart County
All of the above items will be ordered, as
needed upon duly authenticated purchase requisitions from the respective
Dated this 1st day of November,
2007
Terry Rodino, President
At
David Hess
NEWSPAPERS:
(Advertise)
Wednesday November 21, 2007
Elkhart Truth-
Wednesday November 21, 2007
ITEM 1
GASOLINE
A.
Regular Unleaded
20,000 gallons or less
B.
Premium Unleaded
5,000 gallons or less
Specifications:
1.
Fuel locations shall be
located in
2.
Vendor shall extend bid
price to fuel locations outside
3.
Fuel locations shall be
of the “card type” that allows the purchase of fuel via the use of a card
identifying the user and a card identifying the vehicle the fuel is being
dispensed into.
4.
Vendors shall provide
monthly report of purchases. Such
report will indicate the following:
a.
Individual vehicle
amount(s).
b.
Mileage
c.
Dates
d.
Times
e.
Users
5.
All bids to show either a
“Firm” price or contain an escalate-de-
escalate clause.
Refer to attachment #2.
6.
Bidder to provide rate
information when requested by
ITEM 2
DIESEL FUEL
A.
Premium Grade (card
system)
120,000 gallons or less
B.
Premium Grade (bulk
delivery)
Delivery amounts of 150 or more gallons
Specifications:
1.
Bulk delivery locations
to include:
a.
b.
C.R. 7 south of U.S. 20
bypass (next to landfill)
2.
All fuel must conform to
the specifications of Industry Standard premium diesel fuel and produce equal
performance.
3.
Card system bid shall be
exempt from
4.
Bulk delivery bid shall
be exempt from Federal excise tax and
7.
Fuel locations shall be
located in
8.
Vendor shall extend bid
price to fuel locations outside
9.
Fuel locations shall be
of the “card type” that allows the purchase of fuel via the use of a card
identifying the user and a card identifying the vehicle the fuel is being
dispensed into.
10.
Vendors shall provide
monthly report of purchases. Such
report will indicate the following:
f.
Individual vehicle
amount(s).
g.
Mileage at the time of
fuel purchase
h.
Dates of fuel purchase
i.
Time(s) of purchases
j.
Purchaser identification
11.
All bids to show either a
“Firm” price or contain an escalate-de-
escalate clause.
Refer to attachment #2.
12.
Bidder to provide rate
information when requested by
ITEM 3
LIQUID ASPHALT
A.
AE 90
500,000 gallons or less
B.
AE 90 S
50,000 gallons or less
Specifications:
1.
All materials to meet
current INDOT specifications (except stone coating requirements).
2.
Bid price shall include
delivery to any site in
3.
Bidder shall provide up
to two hours unloading time per tanker.
4.
Bidder shall list
demurrage charges.
5.
Bidder shall retain the
right to submit bid with escalator clause.
6.
7.
In the event material
does not meet required specification and is rejected,
8.
Bidder to provide on site
technical support.
ITEM 4
BITUMINOUS COATED MATERIALS
A.
Cold patch material
Approximately 5,000 tons more or less
B.
High performance cold
patch material (UPM or equivalent)
Approximately 500 tons more or less
Specifications:
1.
Stockpiles shall be
workable at all times. Any material
deemed
unworkable shall be rejected.
2.
Patch material to consist
of :
a.
#11 limestone 47.5%
b.
#12 limestone 46.5%
c.
Bitumen (specify)
3.
Mixtures to be loaded
into
location.
4.
High Performance Patch
(UPM, SP400 or equivalent material) shall
meet or exceed Indiana Department of
Transportation general
specifications for high performance
cold patching mixture #1.
ITEM 5
HOT ASPHALTIC CONCRETE, PLANT MIXED
A.
Binder
Quantities up to 2,000 tons
B.
Surface
Quantities up to 20,000 tons
Specifications:
1.
All materials and mixing
shall be in accordance with Indiana Department of Transportation standard
specifications – 1999.
2.
Bid price to include
loading into County vehicles at supplier’s yard.
3.
Binder specs:
MATERIALS PASSING THE SPECIFIED SIEVE
SIZES:
Sieve Size
Percentage Passing
#8
#9
1”
100
--
¾”
80-98
100
½”
56-80
70-92
#4
43-68
35-45
#8
14-40
18-45
#30
5-24
6-26
#200
0-4
0-5
4.
The asphalt content of
the binder shall be as follows:
#8
4.1% - 5.2%
#9
4.3% - 5.4% using AC20 oil.
5.
Wedge-Binder or
Widen-Binder shall meet the gradation requirements
of the binder course, but will have an
asphalt content of 4.0% to 4.5%
using AC20.
6.
Surface specs:
Sieve Size
Percentage Passing (#9)
¾”
100
½”
79-96
#4
47-57
#8
26-56
#30
6-34
#200
0-6
7.
Surface bitumen content:
5.5% - 7.0%
8.
The surface course may be #11-type B Limestone (11-L), or #11-type B.
The asphaltic content on these types will be 6.2% to 6.6%, using AP-3 or
AP-5, or #11-type B air cooled blast furnace slag (11-S) having an asphalt
content of 6.8% or 7.2% using AC20.
ITEM 6
REPAIR PARTS and ACCESSORIES
A.
Tires and tire service
B.
Other misc. parts and
supplies
Specifications:
1.
Tires:
a.
Sizes to fit listed
vehicles and equipment.
b.
Tires shall be equal to
the original equipment in workmanship, quality and service.
c.
Bidder shall provide 24
hour, 7 days per week service to listed equipment for tire service, repair, and
replacement.
d.
Bidder to include the
prices for:
1)
Business hours mounting
tires.
2)
Business hours service
calls in
3)
Business hours changing
tires.
4)
Business hours balancing
tires.
5)
After hours mounting
tires.
6)
After hours service calls
in
7)
After hours changing
tires.
8)
After hours balancing
tires.
e.
Bidders shall submit
price breakdown sheet for tires of various
sizes or different types of vehicles.
2.
All other parts and
supplies:
a.
Furnished shall be equal
to the original equipment in workmanship, quality and service.
b.
Parts and accessories
include:
1)
Auto
2)
Truck
3)
Heavy duty trucks
4)
Construction equipment
5)
Garage supplies
3.
For list of equipment, see attachment number 1.
ITEM 7
WASHED PEA GRAVEL
Quantities 30,000 tons or less
Specifications:
1.
Gravel shall comply with
Indiana Department of Highway
Specifications, 1988.
2.
Bids shall state price
per ton for #12 Gravel.
3.
Bid price to include
loading into County vehicles at supplier’s yard.
ITEM 8
LIMESTONE
A.
Rip Rap
B.
#2 Limestone
C.
#5 Stone
D.
#8 stone
E.
#11 stone
F.
#13 stone
G.
53 stone
H.
Other limestone materials
Combined total
5,000 tons or less
Specifications:
1.
All material to meet
Indiana Department of Transportation standard specifications, 1988, section
903.02.
2.
Bid price to include
loading into County vehicles at supplier’s yard.
ITEM 9
FINE AGGREGATES
A.
Washed sand
Quantities of
15,000 tons or less
Specifications:
1.
Fine Aggregate shall
comply to Indiana Department of Transportation
Specifications, 1988, aggregate size 23
or 24.
2. Bid price to
include loading into County vehicles at supplier’s yard.
ITEM 10
CHEMICAL STABILIZATION PRODUCTS/DUST CONTROL - ANTI-ICING/DEICING LIQUIDS
A.
Calcium Chloride
100,000 gallons or less
B.
Acidulated Soybean Oil
Soapstock
100,000 gallons or less
C.
Anti-icing/deicing
liquids
50,000 gallons or less.
Specifications:
1.
Dust control (items A. &
B.):
a.
Price to include cost of
application.
b.
Supplier to state % of
active ingredients of material
2.
Anti-icing/deicing liquid
(item C)
a.
Total settleable solids –
less than 2%
b.
Freeze point – minimum
–60 degrees F
c.
Corrosion rate
< 10%
d.
Product shall pass
standards set forth by AASHTO for liquid anti-icing/deicing materials.
e.
Product shall pass the
standards established by the Pacific Northwest States AASHTO for liquid
anti-icing/deicing materials.
f.
Bidder to provide
chemical and physical analysis of product bid.
g.
Bid price to include
delivery to any site in
h.
B.O.D. (as delivered to job site) shall not exceed 1000 ppm or mg/l
ITEM 11
TRAFFIC & ROAD MARKER MARERIALS – POSTS,
FASTENERS, BLANKS, FACES WITH OR
WITHOUT LEGENDS
A.
Posts
1. Steel Sign Posts
1,000 or less
Lengths to be 8, 10 or 12 feet, channel type with mounting holes for 3/8” bolts
to be punched in each post every inch for not less than ½ the length of the
post. Posts must be steel, not
aluminum.
Posts to be priced at two (2) pounds per lineal foot and three (3) pounds per
lineal foot.
Posts must be painted either green, silver or galvanized.
Rib back post is preferred, however, alternates will be considered.
Also bid on delineator posts in lengths to be 6,
7, 8, or 9 feet. Posts must be
steel, not aluminum.
2.
Round Galvanized Steel
10’x2” – 3/8”OD
3.
Telspar Posts & hardware lengths to
be 7,8,10, or 12 feet.
B.
Brackets
Brackets and hardware for sign blade installation.
Example: Superlok Cap and Crosses
C.
Sign Blanks
1,000 or less/High intensity and Diamond grade.
All aluminum sign blanks must be in accordance with the Indiana Manual on
Uniform traffic Control Devices, with revisions.
Most shapes and sizes used by
30” x 30” Octagonal
24” x 30” Rectangular
30” x 30” Diamond
36” Round
30” x 30” Rectangular
18” x 24” Rectangular
Sizes to be used are not limited to the above listing.
Blanks shall be of aluminum of not less than .080 thickness and shall be punched
with holes for mounting as required by the Maintenance Department.
Bidders should specify prices for above listed blanks on the main bid
sheet.
D.
Sign Faces
1,000 or less
High intensity and Diamond grade.
All reflective material shall meet the specifications of the Indiana and Federal
Manual on Uniform Traffic Control Devices for Streets and Highways.
Both High Intensity Encapsulated Lens reflective sheeting and Diamond
grade should be bid for all sign faces.
E.
Finished Signs
Various Legends approved by MUTCD
High intensity and Diamond grade.
F.
Rolled Sheeting
Various sizes in High Intensity and Diamond Grade
G.
Pavement Marking
Various sizes including installation accessories
Stop Bar, White Straight Line, Yellow Straight Line, Arrows and Combination
Arrows, and such as School, Only and Railroad Symbols
H.
Barricades, Cones & Delineators
24” Plastic Type I
Barrel Type
Type III
Lights with Photo Cell, Batteries and Light Bulbs
I.
Electronic Cuttable Film
Films and Transfer Tapes
Various Sizes and Colors for Sign Making
All
materials and supplies described in items A through I
must be shipped F.O.B. to the destination authorized by the Elkhart
County Highway Department, pre-paid as
prescribed
at the shipping time.
ITEM 12
GRAVEL – MAINTENANCE GRAVEL
A.
Bank Run Maintenance
Gravel
1,000 tons or less
B.
Processed Maintenance
Gravel
40,000 tons or less
Specifications:
1.
Bank run gravel
a.
Material shall be
inspected and approved by the manager or
designated employee before purchase is
made.
b.
Material not meeting the
individual job requirements shall not be
purchased.
2.
Processed gravel
a.
Material shall be blended
and processed so that the mixture shall conform to the requirements 53,
aggregates as outlined in section 903.02 of the 1988 Indiana Department of
Highway Standard Specifications.
b.
Gradation Limits for
Maintenance Gravel
Gage Passing
Sieve Size
100
%
1 ½”
80 - 100
1“
70 – 90
¾”
55 – 80
#4
35 – 60
#8
25 – 50
#30
12 - 30
#200
3.
All gravel will be
weighed on bidder scale.
4.
The weighing and making
out of the weight slips shall be the responsibility of the bidder.
5.
Bid price to include loading into County vehicles at supplier’s yard.
The material shall be paid for on a
monthly basis upon submission of scale weight slips and an invoice.
The County will not guarantee any minimum purchase during any annual
period. Bid price shall be priced
per ton.
Note:
On the foregoing specifications the
word “Board” refers to the Elkhart County Board of Commissioners and the word
“Engineer” refers to the Elkhart County Highway Manager.
When reference is made to standards and specifications of the Indiana
Department of Highways, such standards and specifications are included in and
made a part of these specifications.
ATTACHMENT
#2
GASOLINE
AND DIESEL FUELS BID INFORMATION
Prices for gasoline and
diesel fuels are to be computed using the Price Adjustment methods set forth
herein:
The total price of the
product delivered to destination shall consist of two components.
These components are:
A) The Base Price
B) The Bid Price
Base Price:
** The BASE PRICE shall be the average price for each grade of fuel
reported by Industry Weekly Publication called “Oil Price Information Service”,
(OPIS) plus any other applicable taxes or EPS charges.
Bid Price:
The BID
PRICE shall be the base price adjustment factor the bidder quotes.
This amount shall be firm for the full term of the contract, plus any
renewals. Bidders shall indicate
only the bid price on the bid forms provided.
DO NOT INDICATE TOTAL PRICE PER GALLON.
All bid prices are to be
expressed as a decimal. Example:
If the bid price is five and three quarters cents per gallon, express as
0.0575. If the bid price is three
quarters cents per gallon, express as .0075.
PRICE
ADJUSTMENTS
Base Price: ** The base price shall be adjusted weekly. The adjustment for the week will be made immediately upon re